Privacy Policy
Privacy Policy – The Crewman
This Privacy Policy applies to The Crewman’s website at thecrewman.com. We are
committed to protecting your personal data and handling it with transparency, integrity, and
security.
We operate in accordance with the UK General Data Protection Regulation (UK GDPR)
and, where applicable, the EU GDPR. The Crewman acts as the data controller for all
personal data collected through this website.
Who this applies to
This policy applies to individuals who interact with us, including website visitors, candidates
registering for opportunities, and clients or partners engaging our services.
What data we collect
Depending on how you engage with us, we may collect personal information such as your
name, contact details, location, availability, work experience, and CVs. For staffing and
compliance purposes, we may also collect right-to-work documentation where required.
For clients and partners, we may collect business contact details and event-related
requirements.
We also collect limited technical data such as IP address, browser type, and website usage
through analytics tools.
Where payments are involved, these are processed securely through third-party providers,
and we do not store full payment details.
How we collect data
We collect data directly when you submit forms, register, or contact us, as well as
automatically through cookies and analytics tools when you use our website.
How we use your data
We use your information to manage candidate registrations, match talent with opportunities,
deliver staffing services, communicate updates, and improve our operations. We also process
data where necessary to comply with legal and regulatory obligations.
We do not sell your personal data.
Legal basis for processing
We process personal data based on contractual necessity, legal obligations, legitimate
business interests, and, where applicable, your consent (for example, for marketing
communications).
Data sharing
We may share relevant data with clients and event partners for staffing purposes, as well as
with trusted service providers such as hosting platforms, CRM systems, analytics tools, and
payment processors. We may also share data with professional advisors or authorities where
required by law.
All third parties are required to handle your data securely and in accordance with data
protection laws.
International transfers
Some of our operations or service providers may be based outside the UK or EEA, including
in India. Where this occurs, we ensure appropriate safeguards are in place, including working
with trusted providers and applying standard contractual protections.
Data retention
We retain personal data only for as long as necessary. Candidate data is typically retained for
up to 24 months of inactivity, while client data is retained for the duration of the business
relationship and as required for legal or financial purposes.
Data security
We implement appropriate technical and organisational measures to protect your data,
including secure systems, access controls, and confidentiality obligations. Access to personal
data is restricted to authorised personnel only.
Your rights
You have the right to access, correct, or delete your personal data, restrict or object to its
processing, withdraw consent, and request a copy of your data in a portable format.
Cookies
We use cookies to ensure website functionality, analyse performance, and improve user
experience. Non-essential cookies are used only with your consent, and you can manage your
preferences at any time.
Third-party links
Our website may include links to external websites. We are not responsible for their privacy
practices.
Data breaches
We maintain procedures to detect, report, and respond to data breaches. Where required, we
will notify affected individuals and relevant authorities.
Updates to this policy
We may update this policy from time to time. The latest version will always be available on
our website.
Contact
For any questions or requests regarding your data:
